It is incredibly important to design your meeting room in a way such that it greatly impactsthe manner in which business is conducted. A well designed meeting room portrays the image of the business to clients and employees alike.
Some tips are compiled in this piece on the design, integration, privacy, branding and storage of a meeting room that are aimed to help you if you are thinking about a revamp.
To begin with, the blueprint of the design largely depends on whether your meeting room will be an enclosed official boardroom or an open, casual space designed for spontaneous meetings.
With an enclosed meeting room, you’d probably expect a meeting table to be situated along with some stylish conference chairs. The size of this table will absolutely depend on the size of the room and the expected number of people that are likely to be present at a given time. An open casual space is likely to comprise of loose tables and chairs that can be used at any point of time, more often than not spontaneously – for casual meets that take place on a daily basis amidst employees and their respective teams.
With an open space, you can experiment with the design and make it more fun and quirky as has a more relaxed vibe, whereas a formal official boardroom where important clients visit should have a more professional aura that represents the company’s culture in just a glance. Opting for glazed partition services for a modern office space will give an impressive clarity allowing light to flow and make the space appear roomy and larger than what it actually is.
This brings us onto a crucial topic and that is privacy. In major cases, formal meeting rooms needs to have absolute privacy, especially in places where confidential information is discussed. This discussion could be in regards to the employees or the business affairs. From a visibility perspective, meeting rooms with windows can have blinds, which can be drawn when the meets are being conducted.
Yet it is seen, that most meeting rooms have glass partitioning. Therefore,to make the meeting room private,you should look to install manifestation on the glass, which obscures the occupants from the eyes of the people outside while simultaneously representing the brand of the company.
For instance, you could have a manifestation that depicts the company’s logo or name, which might go a long way in reinforcing the brand and image. From the aural aspect, people outside the meeting room should not be able to hear the discussion that is being held. If your office is situated in close proximity to employee workstations and people are likely to pass by, consider making your meeting room soundproof.
Carpet is known to muffle sounds and you can install acoustic wall, ceiling and floor tiles that keep the meeting rooms silent while also preventing people outside from listening in.
Branding is another important aspect that has to be duly considered when designing a meeting room. Reinforcing your brand’s name and image to clients is a brilliant way to show them what your company stands for without being too vocal about selling your services to them.
A great design that exudes the style and culture of your company is an effective way to show off your brand without using the company logo or colours. Meeting rooms that are effervescent, interesting and epitomise the whole culture and vibe of the business creates a first class reputation in the industry giving you an edge.
Integration of TV and IT is also very vital. Ask yourself how you would place these in the meeting rooms. You can opt for a built-in TV which is flush to the wall to give off a streamlined effect, or you could install it inside a cupboard which you could open and use whenever required.
Do not forget to consider the storage within the meeting rooms. Some boardrooms may not require as much storage space as others in which case you may want a small unit where you can possibly place a tray of tea and coffee, or maybe prop up something for the clients to look at.
However, other companies may require more space for storage in their meeting rooms. Opting for a plain white storage wall is a wise choice as it is inconspicuous to the design or colour of a meeting room. You can choose from many other colours and finishes that best melds with the structure and design of your meeting room.
In a nutshell, designing a meeting room to go with your requirements while also putting across the right message, can take up significant amount of time. But, if this is done correctly, it can have a colossal impact on both clients and employees alike.
Incorporate these ideas while redesigning your meeting room and see the results for yourself.